Holi 2019 stall booking terms and conditions




  1. All the moneys paid are refundable if the booking is cancelled before 24.02.2019 or if the stall is not approved. However, 50% of the amount would be deductible if booking is cancelled after 24.02.2019.
  2. The stalls will be allocated first come first serve basis. So be early and pay to get stall of your choice.
  3. Stall holder must have current Third Party / Public Liability Insurance and copy of the current Certificate of Currency must be provided with the application
  4. Alcoholic beverages are not allowed to be served or sold. Water bottles Tea, Coffee. Masala Tea, Lassi can be sold.
  5. Only VEGETARIAN FOOD is allowed to be sold at the fair.
  6. Food stall holders must obtain a Food license from Cumberland Council and Hindu council will provide more information.
  7. All food stallholders to have a surface spray food-grade sanitizer available, this does not mean ‘hand-sanitizer’, it refers to sanitising of food contact surfaces, i.e. benches, chopping boards etc.
  8. All food stallholders to have protective covers to any cutlery dispensers on display at the front of the stall, or cutlery is individually pre-wrapped. This is to prevent sneezing and coughing on the cutlery from other customers.
  9. All food stalls to have appropriate fire safety measures if they are doing any cooking/warming with any heat source. This means a fire extinguisher AND fire blanket and they should be easily accessible always. In case of Complete Fire Ban, check with Cumberland Council and/or Fire Services Australia.
  10. Stall holders are required to set up their stall before 9:00 am on 24th March and start trading from 10 am and must finish trading by 5:00 pm and must vacate the premises by 6.00 pm. All vehicles must be removed from loading / unloading area by 7.00 pm.
  11. Unless approved by HCA, selling of food other than the approved stalls, collection of any money and distribution of any pamphlet is strictly prohibited.
  12. Food items on sale must be properly covered and handled in accordance with the health standards of the state of NSW.
  13. The stallholder takes the full responsibility of operating the stall. The stallholder indemnifies Hindu Council of Australia and theCumberland Council against all claims and demands of any kind and from of any liability which may arise because of any services provided to public, any accident, damage, death, or injury to any third person and/or staff member or property at and/or around the stall.
  1. All vehicles used at the venue must be driven at a walking pace with hazard lights on. It is advised to bring your own trolley to carry your goods to the stall to avoid any congestion and delays.
  2. Promotional banners and signage can only be exhibited with prior written approval from HCA.
  3. All rubbish must be kept in the bins provided by stall holder. The stall area must be left clean. A clearance note in writing must be obtained from HCA before leaving the grounds. Any rubbish left by the stallholder at the site will incur cleanup cost.
  4. Do not remove, replace, refit or re-locate the stall or its contents, any problems must be informed to the HCA.
  5. Stallholder to abide by any other conditions, which may be, issued by HCA for safety and smooth operation of the stalls.
  6. Stallholder found in violation of the above conditions, agrees to vacate the premises immediately. Stall rent will not be refundable.
  7. HCA reserves the right to cancel any stall operation. All stall booking fees/ costs are non- refundable.